FLEET OPERATORS
Fleet Owners: Vehicle Uptime, Driver Control and Contract Margin
Two cars on your corporate contract are off the road for repairs on the same Monday, and the client's admin head is calling for replacements. You have a spare driver but no spare car. The invoice for the month will carry a penalty for missed trips.
Fleet owners get our help with per-vehicle profit, uptime and maintenance routines, driver duties and records, fuel control and contract renewal. We do not advise on vehicle purchase, permits or safety compliance. Qualified professionals and the authorities decide those. The sheets we draw up are meant for your supervisor to use every week.
Discuss your priorities ↗COMMON CHALLENGES
The pressures
we often see.
- 01Profit is judged at fleet level, so one vehicle with high repairs and low running hides inside the average of the good ones.
- 02Maintenance is done when a vehicle breaks, and nobody plans the service so that a spare is on hand for the contract car.
- 03Drivers record trips on paper slips of varying quality, and billing to clients depends on whatever the driver wrote that day.
- 04Fuel is drawn on cards and in cash, and the gap between kilometres driven and fuel used is not checked.
- 05Contract renewals are negotiated at the last minute, and the client's admin head compares your rate with a rival's without seeing your uptime record.
OUR FOCUS AREAS
Where the work
usually starts.
- 01A per-vehicle sheet: income, fuel, driver pay, maintenance, EMI, insurance and kilometres run
- 02Service schedule by vehicle with the date the next service falls due and a spare plan
- 03Trip sheet signed by the client's user and matched to billing every week
- 04Fuel used against kilometres driven for each vehicle, with a limit that triggers a check
- 05Driver duty hours, leave and replacement plan, so that no contract car stays idle
- 06Penalty clauses and uptime promised in each contract against uptime delivered
- 07Vehicle idle days and the reason recorded for each
- 08A renewal pack for corporate clients, containing uptime, trips and incident summary
START THIS WEEK
Things you can do
before you call anyone.
- For each vehicle, add up last month's income and costs on one line. Rank the vehicles. The two at the bottom are where to start asking questions this week.
- Pick one vehicle and compare kilometres on the trip sheets to fuel bought. Hypothetical example: 2,400 km at 12 km per litre should need 200 litres; if you paid for 260, find out why.
- List the services due in the next thirty days and note which contract cars are affected. Decide which one is used as the spare when each vehicle goes in.
A PRACTICAL ENGAGEMENT
Start with the priorities
that matter most.
We begin by understanding how your business runs today, find the gaps, and agree the scope in writing. Recommendations are shaped around your team, your resources and your goals.
- A per-vehicle profit and idle-day sheet for the monthly review
- A service calendar and spare vehicle plan for contract cars
- A trip sheet and billing check routine for the accounts person
- A contract renewal pack template with uptime and trip history
Not the right fit when: Put this aside if you are handling an accident, a permit issue or an insurance claim. The authorities, your insurer and a lawyer come first.
Explore a business audit ↗LET’S MOVE YOUR BUSINESS FORWARD
