What we store, and why.

Who we are

GullyBusiness is a brand of Gully System Pvt Ltd. Questions about anything on this page go to hello@gullybusiness.com.

When you send an enquiry

The enquiry form on Book a first call and Contact stores:

• your name, business name and phone number
• your email address and preferred contact channel, if you give them
• the service you picked and the problem you described
• the page you sent the form from and, on some pages, the industry that page was about
• the time it arrived and the internet address (IP) it came from, which we use to limit spam

We use these details to reply to you and to prepare for the call. Nothing else.

The record is saved on our own server. One email with the same details goes to our team inbox so someone sees it quickly; that email is sent through Zoho's transactional mail service. Team members who handle enquiries see the record in our internal admin. Notes they add stay internal and are never sent to you.

Spam checks run on every submission: a signed form token, a hidden field that real visitors never see, a rate limit per address, and a check of the text for known spam patterns. A submission that fails these is kept for review and not emailed to anyone.

When you apply for a role

The application form on each careers page stores your name, email, mobile number, the city, availability and link you give, your written answers, and your CV (PDF or DOCX, up to 5 MB). Each CV is checked for unsafe content when it arrives. CVs are kept in private storage, either on our server or in a private cloud bucket in Singapore, and can only be opened by team members with permission through our admin. They are never public.

Team members who handle applications see your application and add internal notes. You see a simpler status: received, in review, interview stage, offer stage, hired, not taken forward or withdrawn. If you apply with an account, you can correct your details, replace your CV or withdraw the application yourself until the team starts reviewing it.

When the careers form is protected by Cloudflare Turnstile, Cloudflare checks that a person, not a script, sent the form.

How long we keep it

Our admin lets the team set a retention window of 90 days to three years for enquiries, applications and attachments. When the team applies that window:

• closed or converted enquiries older than the window are anonymised: your name, contact details and message are removed, and only the count of enquiries remains
• applications that were not taken forward, were withdrawn, or were never reviewed, and are older than the window, are deleted with their CVs
• the record of someone who was hired is kept

Nothing is deleted automatically. A team member reviews what the window would remove and then applies it. Until a window is set, records are kept.

Asking us to remove your details

Write to hello@gullybusiness.com from the email address you used, or quote the reference number you were shown, and we will delete the enquiry or application. Deletion is a separate, permitted action in our admin and is recorded in its history.

Analytics and cookies

The public pages use Google Analytics to count visits and see which pages and buttons are used. Google sets its own cookies for this. The internal admin is not tracked. The site sets no other tracking cookies.

Who else sees your details

Only the team members named above and the services this page lists: Zoho for email, Cloudflare for the careers form check when it is on, private cloud storage for CVs when it is on, and Google Analytics for page statistics. We do not pass your details to anyone else.

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