NUTRITIONISTS AND DIETITIANS
Nutrition Practices: Consultation Slots, Follow-ups and Fees
A client books a first consultation, pays for a month of follow-ups, and then stops replying after the second week. The diet chart has been sent, the slots were held, and the next client waited three weeks for a gap.
We go through the business side: consultation slot design, package pricing, follow-up routines, no-show rules, assistant roles and monthly cash. We leave out diet plans, health conditions, supplements or outcomes. You, as the qualified professional, and the relevant regulator decide those.
Discuss your priorities ↗COMMON CHALLENGES
The pressures
we often see.
- 01First consultations take far longer than follow-ups, but both are priced and slotted the same way, so the diary fills unevenly.
- 02Clients stop following up after a few weeks, and the practice has no routine to check in or to close the package politely.
- 03No-shows leave empty slots with no waiting list, and the dietitian does admin work in the gap.
- 04Diet charts are prepared one by one from scratch, and the dietitian spends evenings on documents that an assistant could structure.
- 05Corporate and gym tie-ups bring clients who expect discounted rates, but the effort and fee are not agreed in advance.
OUR FOCUS AREAS
Where the work
usually starts.
- 01Consultation type list with duration and fee for first visits, follow-ups and quick reviews
- 02Package options for single visits, monthly follow-up and corporate groups, with pricing worksheet
- 03No-show and late-cancel rule with advance payment or confirmation steps
- 04Follow-up reminder routine run by the assistant, with a log of replies
- 05Waiting list for slots freed by cancellations
- 06Template library for common charts and intake forms, reviewed by the dietitian before use
- 07Referral and tie-up sheet with what each partner brings and the agreed fee
- 08Monthly view of consultations by type, fees collected and hours spent on admin
START THIS WEEK
Things you can do
before you call anyone.
- Track how long each type of consultation really takes this week, including paperwork. Divide the fee by the total time. See which type pays least per hour.
- Write a short, friendly confirmation message with a link to reschedule. Send it a day before every appointment and count how many no-shows you avoid.
- Hypothetical example: if a practice has six no-shows a month at Rs 800 per slot, the lost income is Rs 4,800. A waiting list that fills only half of those recovers Rs 2,400.
- Pick one repeated chart type and ask your assistant to draft a template. You review and edit, and then use the template for every client of that type.
A PRACTICAL ENGAGEMENT
Start with the priorities
that matter most.
We begin by understanding how your business runs today, find the gaps, and agree the scope in writing. Recommendations are shaped around your team, your resources and your goals.
- A consultation and package price sheet with time and margin shown
- A follow-up and reminder routine written for the assistant to run
- A cancellation and no-show policy that can be shared with clients
- A template and intake form set that reduces repeat typing
Not the right fit when: Hold off if the matter is a clinical complaint, a question about what advice is permitted, or a regulatory issue; the regulator or a legal professional decides those.
Explore a business audit ↗LET’S MOVE YOUR BUSINESS FORWARD
